Finance & Operations Coordinator
The Finance & Operations Coordinator supports the work of administration and operations in finance, facilities, human resources, and grant management. In cooperation with the Executive Assistant, with leadership from the Chief Executive Officer, the Finance & Operations Specialist helps advance the benchmarks for success in administration, finance, and operations for Prosper Waco.
Finance & Operations Coordinator
$40,000+ based on experience
Benefits & Perks:
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We offer a competitive benefits package including health, dental, vision, retirement, and paid time off.
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Paid Time Off (15 days)
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Paid Holiday, Closed most bank holidays (29 Days)
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Paid Health Insurance with the option to upgrade Health Insurance, Vision, and Dental plans available.
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401K Retirement Benefits with a 5% match
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Continuous Professional Development Opportunities
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Phone Stipend
About Prosper Waco:
Prosper Waco is an innovative approach to community work that consolidates and builds upon the efforts of existing nonprofits and community leaders. Our vision is a Greater Waco in which all people and institutions work together for the common good. To do this, we use the Collective Impact model, which brings together key leaders and organizations in the areas of education, health, and financial security to comprehensively:
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Identify and quantify challenges facing our community;
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Articulate a shared vision;
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Establish measurable goals;
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Facilitate implementation of strategies to address each challenge;
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Monitor progress against each goal;
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Share data and resources necessary to accomplish our collective goals; and
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Engage a broad spectrum of community partners (including recipients of services) in the design of its work.
The strategy is to raise awareness among all members of the community, focus alignment of mutually reinforcing activities for more effective outcomes, and increase levels of engagement of individuals and organizations to bring about measurable and sustainable change in citizens’ health, education, and financial security.
Position Summary:
The Finance & Operations Coordinator supports the work of administration and operations in finance, facilities, human resources, and grant management. In cooperation with the Executive Assistant, with leadership from the Chief Executive Officer, the Finance & Operations Specialist helps advance the benchmarks for success in administration, finance, and operations for Prosper Waco.
Key Responsibilities:
Finance, Operations, and Human Resources
Perform bookkeeping tasks, including accounts payable/receivable and financial transactions, in collaboration with the accountant.
Develop and implement systems to enhance employee benefits, improve operational efficiency, and streamline workflows.
Coordinate financial data entry and processes with the Executive Assistant.
Provide accounting and clerical support for finance audits, grant management, and HR functions.
Establish and maintain relationships with external vendors and service providers.
Create and maintain comprehensive documentation for operational projects.
Verify financial data accuracy and maintain meticulous transaction records.
Oversee payroll processes, including tracking paid time off (PTO) and salary allocations against grants.
Maintain inventory and property records, including organizational technology and equipment.
Grant Administration
Assist the CEO in managing grants, including reporting, proposal preparation, contracts, and milestone tracking.
Monitor and document all stages of the grant lifecycle, ensuring timely dissemination of information to relevant staff.
Support financial disbursement tracking for contracts and grants.
Facilitate adherence to grant closure procedures and reporting best practices.
Maintain organizational processes for grant-related communications and documentation.
Compliance Management
Design, maintain, and refine internal systems to ensure compliance with donor and contractual obligations.
Conduct internal financial reviews to uphold guidelines for financial, procurement, and administrative practices.
Collaborate with program teams to interpret and apply donor rules and reporting requirements.
Prepare high-quality progress reports for donors in coordination with Prosper Waco staff.
Support the Executive Assistant in implementing templates and timelines for reporting requirements, ensuring deadlines are met.
Verify the accuracy of financial and program activity data for reporting purposes.
Qualifications:
Education & Experience:
High school diploma or equivalent; associate’s degree or relevant certification preferred
Minimum of 1 year of office experience; 3 years of experience in office administration and finance preferred.
Software:
Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams)
Familiarity with QuickBooks Online
Familiarity with project management tools preferred.
Salesforce Experience is a plus.
Skills:
Strong organizational skills with attention to detail, task management, and file management.
Proficiency in preparing and maintaining finance and HR records.
Familiarity with bank deposits, general ledger postings, and financial statements.
Effective problem-solving and project management abilities.
Knowledge of bookkeeping, accounting, and financial management processes.
Discretion and confidentiality when handling sensitive information.
Proficiency in spreadsheet software and financial reporting tools.
Ability to research, track, and provide documentation for accounting purposes.
Capable of compiling reports and summaries with regular updates.